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Admin Guides

Who This Is For: System administrators, DevOps engineers, and technical leads responsible for managing documentation platforms, user access, and system configurations.

When to Use This Guide: You need to configure platform settings, manage user permissions, set up authentication, implement backups, or handle system-level documentation management tasks.

What You'll Learn: How to effectively administer documentation systems, configure security settings, manage user roles, monitor system health, and maintain documentation infrastructure at an enterprise level.

Overview​

As a documentation platform administrator, you're the backbone of your organization's knowledge management system. This guide equips you with everything needed to set up, configure, and maintain a secure, scalable documentation environment. Whether you're onboarding new teams, implementing access controls, or optimizing platform performance, you'll find step-by-step instructions and best practices here.

Real-World Scenario: Your company is rolling out a new documentation platform for 500+ users across engineering, product, and support teams. You need to configure role-based access, integrate with existing SSO, set up automated backups, and establish content governance policies. This guide walks you through each step.

Getting Started As an Admin​

Admin Dashboard Access​

  • Log in with admin credentials
  • Navigate to admin panel
  • Familiarize yourself with admin tools

Initial Setup Checklist​

  • Configure site settings
  • Set up user roles and permissions
  • Configure authentication
  • Set up backups
  • Configure notifications

User Management​

Creating User Accounts​

Manual User Creation​

# Example: Add a new user
npm run add-user --name="John Doe" --email="john@example.com"

Bulk User Import​

name,email,role
John Doe,john@example.com,editor
Jane Smith,jane@example.com,viewer

User Roles and Permissions​

Available Roles​

  1. Super Admin - Full system access
  2. Admin - Manage content and users
  3. Editor - Create and edit content
  4. Reviewer - Review and approve content
  5. Viewer - Read-only access

Permission Matrix​

ActionViewerReviewerEditorAdminSuper Admin
View docs
Edit docs
Approve docs
Manage users
System config

Managing User Access​

Granting Permissions​

  1. Navigate to User Management
  2. Select user
  3. Assign appropriate role
  4. Save changes

Revoking Access​

# Remove user access
npm run revoke-access --user="user@example.com"

Content Management​

Content Approval Workflow​

1. Content Submission​

  • Authors submit new content
  • System assigns to reviewers

2. Review Process​

  • Reviewers check for accuracy
  • Suggest improvements
  • Approve or reject

3. Publication​

  • Approved content goes live
  • Notifications sent

Version Control​

Enable Versioning​

// docusaurus.config.js
module.exports = {
  presets: [
    [
      '@docusaurus/preset-classic',
      {
        docs: {
          versions: {
            current: {
              label: 'Current',
              path: 'current',
            },
          },
        },
      },
    ],
  ],
};

Creating New Version​

npm run docusaurus docs:version 1.0.0

System Configuration​

Site Settings​

Basic Configuration​

// docusaurus.config.js
const config = {
  title: 'Your Site Title',
  tagline: 'Your tagline',
  url: 'https://yourdomain.com',
  baseUrl: '/',
  organizationName: 'your-org',
  projectName: 'your-project',
};

Adding Menu Items​

navbar: {
  items: [
    {
      type: 'doc',
      docId: 'intro',
      position: 'left',
      label: 'Docs',
    },
  ],
},

Search Configuration​

npm install @docusaurus/theme-search-algolia
// Configure Algolia search
themeConfig: {
  algolia: {
    apiKey: 'YOUR_API_KEY',
    indexName: 'YOUR_INDEX_NAME',
    appId: 'YOUR_APP_ID',
  },
},

Security & Compliance​

Authentication Setup​

OAuth Integration​

// Example OAuth configuration
auth: {
  providers: ['github', 'google'],
  github: {
    clientId: process.env.GITHUB_CLIENT_ID,
    clientSecret: process.env.GITHUB_CLIENT_SECRET,
  },
},

Access Control Lists (ACL)​

  • IP whitelisting
  • Domain restrictions
  • Rate limiting

SSL/TLS Configuration​

server {
  listen 443 ssl http2;
  ssl_certificate /path/to/cert.pem;
  ssl_certificate_key /path/to/key.pem;
}

Backup & Recovery​

Automated Backups​

Daily Backup Script​

#!/bin/bash
DATE=$(date +%Y%m%d)
tar -czf backup-$DATE.tar.gz ./docs ./build
aws s3 cp backup-$DATE.tar.gz s3://your-bucket/backups/

Disaster Recovery Plan​

  1. Identify backup location
  2. Test restore procedure
  3. Document recovery steps
  4. Train backup admin

Monitoring & Analytics​

Performance Monitoring​

Key Metrics​

  • Page load time
  • Search response time
  • Build duration
  • Error rates

Tools​

  • Google Analytics
  • New Relic
  • Datadog
  • Custom logging

Usage Analytics​

// Google Analytics setup
gtag: {
  trackingID: 'G-XXXXXXXXXX',
  anonymizeIP: true,
},

Maintenance Tasks​

Regular Maintenance Checklist​

Daily​

  • Monitor error logs
  • Check system alerts
  • Review backup status

Weekly​

  • Review user access logs
  • Update dependencies
  • Check for broken links

Monthly​

  • Security audit
  • Performance review
  • User feedback review
  • Update documentation

Updating Dependencies​

# Check for updates
npm outdated

# Update packages
npm update

# Audit for vulnerabilities
npm audit fix

Troubleshooting​

Common Admin Issues​

Build Failures​

# Clear cache and rebuild
npm run clear
npm run build

Permission Issues​

# Fix file permissions
chmod -R 755 ./docs

Database Connection Errors​

  • Check credentials
  • Verify network connectivity
  • Review firewall rules

Best Practices​

Documentation Management​

  • Use consistent naming conventions
  • Maintain version history
  • Regular content audits
  • Archive outdated content

User Management​

  • Regular access reviews
  • Principle of least privilege
  • Strong password policies
  • Enable 2FA for admins

Security​

  • Keep software updated
  • Regular security audits
  • Monitor access logs
  • Implement rate limiting

Support Resources​

Admin Tools​

  • Admin dashboard
  • Command-line utilities
  • Monitoring dashboards
  • Reporting tools

Getting Help​

Next Steps​

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